Unlike some decades before, with the implementation of ISO 9000 document control, documentation and procedures have seen a more in-depth understanding of the quality of a business. In business, having a document control system can help provide a standard for the quality of all internal documents, giving an organization the confidence to grow. Having document control software from Harrington Group International is a sure way to ease document control for your organization. There are plenty of benefits that come with having a document control system.
i. Easy Access to Documents
A document control software has plenty of features that make it easy to access documents, both existing documents and new ones. With a document control system, a user can easily access documents without the hassle of searching for them. Unlike traditional files arranged disorganizedly, document control software allows you to access documents by date, username, type of document, department, and much more.
ii. Track Changes
With document control software from HGI, it’s easy to track changes made to a document. Red marking an original document and black marking the changed document eliminates concerns about the alteration of a document and enables you to keep track of all changes made.
iii. Keep Documents Safe
With the software, it’s easy to control the access of documents by having a permission setting of read-only, which can be assigned to any document. It’s also possible to set mandatory print settings or restrictions on specific documents, preventing others from altering the document.
iv. Eliminate Unnecessary Work
Document control software manages unnecessary work by allowing you to maintain and organize all relevant documents in one place. Keeping the software up to date enables you to eliminate the time spent looking for documents and track old documents, making them readily available when needed.
v. Does not Require Large Storage Spaces
The software can be accessed from anywhere, at any time, even when offline. This saves you the additional cost of storing documents and allows you to access them easily. Traditional files normally require lots of space, but the document control software is designed to be used with little memory and still have all documents readily available at any time.
vi. Easily accessible
No matter how big or small your business is, this software can manage all internal documents and give you the confidence to grow. The software allows everyone involved in the business to access documents anytime, anywhere, and gives you a clear view of any changes made. No matter where you are or what you are doing, the software can get your documents online.
A document control system is a must-have in the modern era. The best document control software can be accessed from any device and provides you with all the tools to organize your documents. With the software, it’s easy to share documents and get them online. It’s best to have a centralized document control software from Harrington Group International that gives you all the features you need for your business.
